QuickBooks

What information is required before they set up a QuickBooks file
How to start a new company data file in QuickBooks (Express Start and Advanced Setup - formerly called the Easy Step Interview)
How to keep the lists and preferences from an old file while removing old transactions
How to customize the Home page
How to set up lists (customers, vendors, items, etc.). This includes understanding which names and items should appear on which lists.

UTILITIES & GENERAL PRODUCT KNOWLEDGE

A Student should know:

How to navigate or move around QuickBooks (use Home page, menus, icon bar, etc.)
How to back up and restore a data file
How to determine the release number and how to update QuickBooks
How to use QuickBooks in single-user and multi-user mode
What editions of QuickBooks are available and how to find out which one they are using.
How to password-protect QuickBooks
How and why to use preferences

PAYROLL

A Student should know:

The differences between the payroll services available from QuickBooks
How to set up payroll (including employees, Federal and State taxes and basic payroll deductions) using the Payroll Setup Wizard.
- How to set up an employee's earnings and sick or vacation time
- How to track sick or vacation time (accruing hours and using "banked" hours)
How and why to setup payroll schedules
How to run payroll
How and why to pay payroll liabilities
How to prepare payroll forms (Form 941, W-2) in QuickBooks
Track time and use it for payroll or for invoicing customers

ITEMS

A Student should know:

SALES

A Student should know:

Who should be listed in the Customer Center
How to navigate and use the Customer Center
How to complete the workflow (from the sale-making the deposit) for:
- Invoicing (A/R)
- Sales Receipts (no A/R)
How QuickBooks uses the Undeposited Funds, Accounts Receivable, and checking accounts in the invoicing cycle
How and why to record a customer credit
How and why to create statements
How to handle bounced (NSF) checks

PURCHASES

A Student should know:

Who should be listed in the Vendor Center
How to navigate and use the Vendor Center
The different workflows for making purchases:
- Entering and paying bills (A/P)
- Writing checks
- Using a Credit Card
- Using a Debit Card
How to record the transactions in the purchase workflows
How and why to record a vendor credit
How to complete the inventory workflow (Purchase Order to payment)
How to set up, collect and pay sales tax
Bank reconciliation

BASIC ACCOUNTING

A Student should know:

What the basic financial statements are and have a basic understanding of what they mean.
The difference between cash and accrual reports
How and why to set a closing date
How to enter a Journal Entry if asked to do so by an accountant (they do not need to fully understand what accounts to debit or credit)

REPORTS

A Student should know:

Why and how to use the Report Center
How to customize reports (collapsing subaccounts, etc.)
The basic question that each report answers (basic understanding of each report)
How and why to send reports to Excel (how to update/refresh Excel reports from QuickBooks)
How and why to process multiple reports
How and why to memorize reports

LIST MANAGEMENT

A Student should know:

How to manage lists (customers, vendors, items, etc.). List management includes:
- Adding new entries
- Deleting entries
- Editing entries
- Merging entries

CUSTOMIZATION/SAVING TIME & SHORTCUTS

A Student should know: